Collection Example - Published Pages Report (Ploud6)

Modified on Thu, 08 Sep 2022 at 02:43 PM

In this example a collection is used to list all pages that have been published.  This example assumes you have a leat a basic knowledge on creating collection. If you are not familiar with collections you can read up on them here.

  1. Go to the location on your site where you want your collection to reside. Since in all likelihood this report will only be used by library staff it is suggested to place this collection in a folder reserved for staff members that are unavailable to public users.
  2.  To add a collection Select "Add New" and then "Collection"
  3. Add your tile for the collection keeping in mind that the tile will be part of the URL in this case Published Pages was used for the title which would look like this as an example https://YourPloudSite/published-pages.

  4. The heart of a collection is the search terms that is run through the entire sites content for matches.

    Breaking down the search criteria in the image above which will search through the site and list all items that are of Type Page and the Review State is published. I could also by changing "Published [published] field to "Unpublished" you would get a list of unpublished events. 

    Type - This search criteria is currently set to find all page type items. This could have been for other types such as events and news for example.. You also could add another search criteria line using type to include the other item types such as news. Which would add that type for items to be listed that are published when the collection is viewed.

    Review State - This search criteria is searching for those Type - pages  that are currently published (Available for users not logged to view). This as easily could have been set search page items that have not been published (Not available to view by users not logged in)

    Its important to note that search criteria is only going to act on the search items found within the results of the previous search.


Preview you can preview what the search criteria results will be in this pane. However this is not what the user view is going to see. You will always want to test your display views not logged in to see what the anonymous will see.

Limit controls how many search results the Collection will return. The default of 1,000 should be sufficient in most cases.

Item count controls how many items will show up when viewing the collection. If you want to see more items on the page, increase this counter. If you would like to see fewer, decrease it.

Table columns allows you to decide which information the Collection will show about each item. By default, it will show the item's Title, who created it, when it was last modified, and what type of item it is. This is indicated by the fields in the right-hand column. To add a field, select it from the left field and click the right arrow. To remove a field, select it in the right field and click the left arrow.

Text will be the explanatory text that appears at the top of the page that displays the Collection. This is a place to put any prefatory remarks about the purpose of the collection, or additional links, images, or information that may be of use when looking at the Collection.

Save to create and view your Collection.

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